{"id":95,"date":"2009-07-31T13:14:47","date_gmt":"2009-07-31T20:14:47","guid":{"rendered":"http:\/\/www.projectp.com\/weblog\/?p=95"},"modified":"2022-11-28T11:49:37","modified_gmt":"2022-11-28T19:49:37","slug":"do-i-need-to-set-up-a-pmo-office","status":"publish","type":"post","link":"https:\/\/www.projectp.com\/ppblog\/2009\/07\/31\/do-i-need-to-set-up-a-pmo-office\/","title":{"rendered":"Do I need to set-up a PMO Office?"},"content":{"rendered":"

A Project Management Office (PMO) is a group within an organization that defines and maintains standards for project management.\u00a0 <\/span>A PMO generally bases its project management principles, practices, and processes on some industry standard methodology such as PMBOK (Project Management Body of Knowledge) or <\/span><\/span>PRINCE2<\/span><\/span><\/a> (Project in Controlled Environments). <\/span><\/span><\/span><\/p>\n

\u00a0<\/span><\/span><\/span><\/p>\n

Over time, a PMO generally will become the source for guidance, documentation, and metrics related to the practices involved in managing and implementing projects within the organization. <\/span><\/span><\/span><\/p>\n

\u00a0<\/span><\/span><\/span><\/p>\n

There was a study conducted that provided the following statistics:<\/span><\/span><\/span><\/p>\n

\u2022 Organizations with PMOs complete twice as many projects than those without PMOs.<\/span><\/span><\/span><\/p>\n

\u2022 High-performing organizations outsource 135 percent more than low-performing organizations.<\/span><\/span><\/span><\/p>\n

\u2022 76 percent of recently surveyed companies reported that they had created a PMO, and the longer the PMO had been in operation, the more project success rates improved.<\/span><\/span><\/span><\/p>\n

\u2022 Those with a PMO operating for more than four years reported a 65 percent success rate increase.<\/span><\/span><\/span><\/p>\n

\u2022 The top two reasons for establishing a PMO are improving project success rates and implementing standard practices.<\/span><\/span><\/span><\/p>\n

\u2022 65.8 percent of high-performing organizations have enterprise PMOs.<\/span><\/span><\/span><\/p>\n

\u2022 PMOs can deliver a return in three to six months by providing the visibility needed to cancel, postpone, or scale back unnecessary or less strategic projects.<\/span><\/span><\/span><\/p>\n

\u2022 As PMOs mature, they are significantly better at meeting critical success factors, including having effective sponsorship, accountability, competent staff, quality leadership, and demonstrated value.<\/span><\/span><\/span><\/p>\n

\u2022 The top two issues for PMOs are forecasting the need for resources and resolving resource conflicts.<\/span><\/span><\/span><\/p>\n

\u00a0<\/span><\/span><\/span><\/p>\n

To have a successful PMO Office, the following dimensions need to be evaluated and followed.<\/span><\/span><\/span><\/strong><\/p>\n

\u00a0<\/span><\/span><\/span><\/p>\n

1.<\/span>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><\/span><\/strong>\u00a0Benefits:<\/span><\/strong> \u00a0collective visibility for estimating and tracking financial and strategic project benefits<\/span><\/span><\/span><\/p>\n

2.<\/span>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><\/span><\/strong>Selection: \u00a0<\/span><\/strong>the scalability, clarity, and quality of project funding practices<\/span><\/span><\/span><\/p>\n

3.<\/span>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><\/span><\/strong>Issues, Risks, and Dependencies<\/span><\/strong>: \u00a0issue escalation and resolution, aggregate risk management, and \u201cair traffic control\u201d over project inter-dependencies<\/span><\/span><\/span><\/p>\n

4.<\/span>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><\/span><\/strong>Change control<\/span><\/strong>: \u00a0a practical level of business value protection and visibility<\/span><\/span><\/span><\/p>\n

5.<\/span>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><\/span><\/strong>Project Planning: \u00a0<\/span><\/strong>a repeatable, scalable framework for organizing project efforts that use common metrics and deliverables<\/span><\/span><\/span><\/p>\n

6.<\/span>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><\/span><\/strong>Financial Visibility: \u00a0<\/span><\/strong>a financial information framework that incorporates control and accountability without excessive data manipulation<\/span><\/span><\/span><\/p>\n

7.<\/span>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><\/span><\/strong>Communication and Reporting: <\/span><\/strong>\u00a0a procedural and \u00a0technical platform to collaborate on deliverables, coordinate schedules, and resources, and effectively collect and use standardized project health metrics<\/span><\/span><\/span><\/p>\n

8.<\/span>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><\/span><\/strong>Training<\/span><\/strong>: \u00a0a set of training materials and standards to promote fundamental project management skills, enabled by automated workflows to simplify procedural gate-keeping<\/span><\/span><\/span><\/p>\n

9.<\/span>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span><\/span><\/span><\/strong>Quality:<\/span><\/strong> \u00a0the criteria for deliverables quality and the process for monitoring this quality<\/span><\/span><\/span><\/p>\n

\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

A Project Management Office (PMO) is a group within an organization that defines and maintains standards for project management.\u00a0 A PMO generally bases its project management principles, practices, and processes on some industry standard methodology such as PMBOK.<\/p>\n","protected":false},"author":79,"featured_media":3771,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[15],"tags":[],"class_list":["post-95","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-industry-trends-standards"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.projectp.com\/ppblog\/wp-json\/wp\/v2\/posts\/95","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.projectp.com\/ppblog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.projectp.com\/ppblog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.projectp.com\/ppblog\/wp-json\/wp\/v2\/users\/79"}],"replies":[{"embeddable":true,"href":"https:\/\/www.projectp.com\/ppblog\/wp-json\/wp\/v2\/comments?post=95"}],"version-history":[{"count":0,"href":"https:\/\/www.projectp.com\/ppblog\/wp-json\/wp\/v2\/posts\/95\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.projectp.com\/ppblog\/wp-json\/wp\/v2\/media\/3771"}],"wp:attachment":[{"href":"https:\/\/www.projectp.com\/ppblog\/wp-json\/wp\/v2\/media?parent=95"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.projectp.com\/ppblog\/wp-json\/wp\/v2\/categories?post=95"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.projectp.com\/ppblog\/wp-json\/wp\/v2\/tags?post=95"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}