Project Partners Blog

Beyond Scheduling: How to Make the Most of Your Enterprise Project Portfolio Management System, Part 2 of 5

By Jason Ames, PMP and Kimberly McDonald Baker

Continuing our discussion from the prior blog article, we are now ready to address success factor number 2 in the Key Drivers to EPPM Success.

All Business Systems Talk to Each Other

An Enterprise Project Portfolio Management system is one of many business systems that an organization may use to improve its operations, but it must not live in a vacuum. An organization’s projects touch accounting through project costs and expenditures. Projects touch engineering through cost and material estimating, drawing releases and change orders. Service projects are affected when scheduling client engagements.

There are countless other examples of how the suite of business tools that organizations possess are dependent on information contained in other systems. The question to ask is, how do they communicate? Too often organizations require functional employees to “fat finger in data” for one business system while another person in another function enters that same data in another system. When this works perfectly an organization is losing resource hours – but most often mistakes are made and incorrect information is entered into one or more business system. Mistakes like this are completely avoidable with todays integrated business systems, as most offer an open architechure to allow for an easy flow of data. At the very least they contain the ability to import and export information in a way that can be easily read by another system.

By integrating business systems, an organization ensures data reliability while reducing redundancy and freeing up resources to focus on other significant areas of added value, such as maturing the project management practices of the organization.

Reference this Project Partners article for an indication of the financial benefits gained by maturing your project management practices: Return on Investment! Building the Business Case for Professional Services Automation and Project Portfolio Management.

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